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Financials

Generate a property statement

Select a property and reporting period, review recorded income, expenses and balances, and generate a statement based on the financial information held in Estavo.

Around 5 minutes Financial statement Income and expenses

A property statement summarises the financial records connected to one property during a selected period. The statement is based on recorded transactions and does not independently verify the completeness of bank, accounting or tax records.

Financial summary

How property statements work

Estavo gathers income, expenses and relevant balances connected to the selected property and period. The statement can then be reviewed and generated in the available format.

Opening balance £250 Position at the start of the period
Income £7,500 Recorded property income
Expenses £1,425 Recorded property expenses
Closing balance £6,325 Calculated statement position
The statement reflects recorded information

Missing, duplicated, unmatched or incorrectly dated transactions can change the displayed totals.

Preparation

Before generating the statement

  • Confirm the required property.
  • Select the correct reporting period.
  • Review rent payments recorded during the period.
  • Review property expenses and categories.
  • Check imported transactions.
  • Resolve duplicate entries.
  • Review unmatched and partially matched transactions.
  • Confirm refunds and reversals.
  • Check maintenance costs against property expenses.
  • Compare the transaction totals with source records.
Review transactions before producing a final version

Generating a statement does not correct unmatched, duplicate or incorrectly categorised records.

Navigation

Open the property statements area

1

Open Financials

Select Financials from the main Estavo navigation.

2

Open Statements

Select the property-statement or reporting area.

3

Select Generate Statement

Open the statement configuration form.

4

Review previously generated statements

Check whether a statement already exists for the same property and period.

Statement scope

Select the property

Property Select the property whose financial activity should be included.
Ownership record Review the ownership or landlord information displayed.
Tenancies Confirm which tenancies fall within the reporting period.
Statement reference Add an internal reference where useful.
The statement is property-based

It may include financial activity from more than one tenancy where those tenancies fall within the selected period.

Date range

Choose the reporting period

Calendar month

Review income and expenses recorded within one calendar month.

Quarter

Review a three-month reporting period.

Tax or financial year

Select the relevant annual period used by your reporting process.

Custom period

Choose a specific start and end date for the statement.

  • Confirm the statement start date.
  • Confirm the statement end date.
  • Check whether both boundary dates are included.
  • Review transactions entered near the period boundaries.
  • Confirm whether the property was owned for the full period.
  • Check whether a tenancy began or ended during the period.
Starting position

Review the opening balance

The opening balance represents the property’s recorded financial position at the start of the statement period.

  • Review the previous statement closing balance.
  • Check transactions dated before the selected period.
  • Review outstanding tenant balances brought forward.
  • Check unallocated credits and overpayments.
  • Confirm refunds and reversals from earlier periods.
  • Review whether a manual opening balance was entered.
Do not add an opening balance without checking earlier records

A manual balance can duplicate earlier transactions if the historical financial activity is already in Estavo.

Money received

Review the recorded property income

Rent received Review allocated and unallocated rent payments.
Other property income Review any separately categorised property income.
Refunds received Check supplier refunds or credits recorded as incoming transactions.
Transaction date Confirm each income entry falls within the reporting period.
  • Check for duplicate rent payments.
  • Review unmatched incoming transactions.
  • Confirm payments are linked to the correct property.
  • Check payment reversals and returned funds.
  • Review whether deposits have been incorrectly recorded as rental income.
Money paid

Review the recorded property expenses

Maintenance and repairs Review contractor invoices, parts and call-out costs.
Insurance Review recorded property-insurance expenses.
Professional services Review legal, accounting, survey and management costs.
Other expenses Review utilities, service charges and other categories.
  • Check that each expense belongs to the selected property.
  • Review the expense date and reporting period.
  • Check for duplicate imported and manual expenses.
  • Review maintenance-generated expenses.
  • Check supplier credits and refunds.
  • Confirm supporting invoices or receipts are attached.
Incomplete financial records

Check unmatched and uncategorised transactions

Unmatched transactions may be excluded from property totals or appear without sufficient context, depending on how the record is configured.

Unmatched income

Identify whether incoming transactions belong to rent, another property or another income type.

Uncategorised expenses

Assign the correct property and expense category.

Partially allocated transactions

Review any remaining unallocated balance.

Portfolio-level transactions

Confirm whether the transaction should remain at portfolio level or be allocated to the property.

Do not force uncertain transactions into the statement

Resolve the property and category only when the supporting information is sufficient.

Statement preview

Preview the property statement

24 Oak Avenue

Statement period: 1 July–30 September 2026

Draft preview
01/07/2026 Opening balance £250.00 Balance £250.00
01/07/2026 Rent received £1,250.00 income Balance £1,500.00
15/07/2026 Boiler repair £525.00 expense Balance £975.00
01/08/2026 Rent received £1,250.00 income Balance £2,225.00
30/09/2026 Closing balance £3,575.00
  • Review the property address.
  • Check the statement period.
  • Review the opening balance.
  • Check each income transaction.
  • Check each expense transaction.
  • Review transaction dates and descriptions.
  • Confirm the closing balance.
  • Check that no unrelated property transactions appear.
Final output

Generate and download the statement

1

Complete the statement review

Confirm the property, period, transactions and balances.

2

Select Generate Statement

Create the statement using the current financial information.

3

Open the generated statement

Review the final rendered version before using it.

4

Download the available format

Save the statement as PDF, CSV or another supported format.

5

Retain the statement record

Keep the generated version available with its property and period information.

A generated statement is a point-in-time record

Later transaction corrections may not change a previously downloaded copy. Generate a revised statement after making corrections.

Statement distribution

Share a property statement

  • Confirm the recipient is authorised to receive it.
  • Review the property and reporting period.
  • Check whether the statement contains tenant or supplier information.
  • Remove unnecessary internal notes.
  • Use the appropriate secure sharing method.
  • Record when and with whom it was shared.
  • Avoid sharing unrelated property information.
Review personal and financial information

Property statements may contain transaction references, tenant names, supplier details and other financial information. Share only with appropriate recipients.

Correcting figures

Correct an inaccurate property statement

1

Identify the incorrect figure

Review the affected transaction, balance or category.

2

Open the source financial record

Correct the underlying transaction, allocation or property connection.

3

Review related records

Check rent schedules, maintenance expenses, refunds and imported transactions.

4

Preview the statement again

Confirm the corrected transaction and balance appear properly.

5

Generate a revised statement

Create a new version after the financial records have been corrected.

Do not manually alter the downloaded statement

Correct the underlying Estavo records and regenerate the statement so the system history and report remain consistent.

Troubleshooting

Common property-statement problems

A transaction is missing

Check the property connection, transaction date, reporting period and matching status.

A transaction appears twice

Check for manual, imported and maintenance-generated versions of the same financial entry.

The opening balance is incorrect

Review transactions before the statement start date and the previous period’s closing position.

The closing balance is incorrect

Review income, expenses, refunds, credits and unmatched entries within the period.

An expense is in the wrong category

Correct the underlying expense category and regenerate the statement.

Rent appears in the wrong month

Check whether the statement uses the transaction date and review the payment’s actual received date.

The downloaded file will not open

Generate the statement again and confirm the download completed successfully.

A corrected transaction is not reflected

Refresh the preview and generate a new statement after saving the correction.

The property statement is generated

The next guide explains how to review rental income, expenses, net position and other recorded performance information across your properties.

Continue to property performance