Create a rent and financial report
Review recorded rent, income, expenses, arrears and property-level financial activity, apply date and category filters and export the resulting information where supported.
Financial reports use the rent schedules, transactions, income, expenses and arrears information recorded in your Estavo account. The results are organisational and depend on complete, correctly dated and correctly categorised source records.
What a rent and financial report can contain
Estavo organises the financial information entered into the account. It does not independently verify bank activity, tax treatment, accounting accuracy or financial performance.
Before creating the financial report
- Confirm the reporting purpose and period.
- Review the properties to include.
- Check rent schedules are up to date.
- Review recent transaction imports or manual entries.
- Check unmatched transactions.
- Review income and expense categories.
- Check duplicate entries.
- Review arrears and adjustments.
- Confirm the correct account user has financial access.
- Decide whether the report will be exported.
Open the financial-report area
Open Reports
Select Reports from the main Estavo navigation.
Select Financial Reports
Open the rent, income, expense or financial reporting area.
Review the default reporting period
Confirm whether the report initially shows the current month, financial year or another period.
Select which properties to include
All properties
Review recorded income and expenses across the full portfolio.
Selected properties
Choose one or more properties for a focused financial review.
Current portfolio
Include active properties and current tenancy activity.
Historical properties
Include archived properties where historical transactions remain relevant.
Apply the correct financial date range
- Select the report start date.
- Select the report end date.
- Check whether the report uses transaction dates or rent due dates.
- Review transactions posted after the period but related to earlier rent.
- Use a wider period when expected entries are missing.
- Check the selected financial or tax year where available.
- Confirm boundary dates are included as expected.
A payment recorded in one month may relate to rent due in another period. Review both the transaction and rent schedule where relevant.
Filter the report by transaction type
- Select income transactions only.
- Select expense transactions only.
- Include adjustments or transfers where relevant.
- Review unmatched or uncategorised transactions separately.
- Use all transaction types for a complete account review.
- Remove the type filter when investigating a missing item.
Review rent and other recorded income
Rent received
Review transactions categorised as rent for the selected properties and period.
Deposits or adjustments
Review separately where these are recorded and included by the report.
Other property income
Review fees or other income categories recorded against a property.
Unmatched income
Identify receipts not connected to the correct tenancy or property.
Review recorded property expenses
- Review maintenance and repair costs.
- Check insurance, utilities and service charges.
- Review management or professional fees.
- Check expenses without a property connection.
- Review uncategorised expenses.
- Check duplicate invoices or transactions.
- Confirm the transaction date and amount.
Review recorded arrears
- Review expected rent for the selected period.
- Check rent transactions matched to the tenancy.
- Review partial payments.
- Check credits, adjustments or write-offs.
- Review the tenant and property connection.
- Check whether the rent schedule is accurate.
- Investigate unmatched payments before treating rent as unpaid.
Confirm the rent schedule, transaction matching, adjustments and payment history before contacting a tenant or taking further action.
Filter by income or expense category
- Select one category for a focused review.
- Select several categories for a broader report.
- Review uncategorised transactions separately.
- Check inconsistent category names.
- Remove the category filter when investigating a missing transaction.
- Correct the source transaction rather than only changing the export.
Generate the financial report
Confirm the report type
Check that Rent and Financial Report is selected.
Select the property scope
Choose the full portfolio or selected properties.
Apply dates and financial filters
Select income, expenses, arrears, categories or transaction types.
Select Generate Report
Wait for the matching financial records to load.
Review the report summary
Portfolio financial report
Example generated report
- Review total income and expenses.
- Check the recorded arrears total.
- Review unmatched and uncategorised items.
- Compare figures with the selected properties and period.
- Check for unexpected negative or duplicate values.
- Review the filters before relying on totals.
Review each transaction in the report
- Confirm the transaction date.
- Review the amount.
- Check whether it is income, expense or adjustment.
- Review the category.
- Confirm the property and tenancy connection.
- Check the narrative or reference.
- Review matching against the rent schedule.
- Look for duplicates.
- Open any source record requiring correction.
Compare transactions with the rent schedule
Rent due
Review the amount and due date generated from the tenancy record.
Rent received
Check transactions matched to the relevant rent period.
Partial payment
Review the unpaid balance and any later matching activity.
Overpayment or credit
Review how additional amounts are recorded and allocated.
Review unmatched or uncategorised transactions
- Check the date and amount.
- Review the payment reference or narrative.
- Search for the likely tenant or property.
- Check whether the transaction duplicates another entry.
- Assign the appropriate property and category where confirmed.
- Match the transaction to the correct rent period where appropriate.
- Leave the item unmatched rather than guessing.
Review missing or unexpected financial information
A transaction is missing
Widen the date range, remove filters and review imported and manual records.
The property is blank
Check whether the transaction has been connected to the correct property.
The category is missing
Open the transaction and apply the confirmed income or expense category.
Rent appears unpaid incorrectly
Review unmatched transactions, payment dates and rent-schedule matching.
An expense appears twice
Check manual entries, imported transactions and maintenance records.
The total is lower than expected
Review excluded properties, categories and transactions outside the selected period.
Search existing imported and manually entered transactions before creating another financial record.
Update an incorrect financial record
Open the transaction or rent record
Select the relevant source record from the report where linking is supported.
Review the source information
Check the date, amount, type, category, property, tenancy and matching.
Save the correction
Confirm the updated record saves successfully.
Generate the report again
Use the same period and filters to verify the corrected result.
Export the financial report
- Review the visible report first.
- Confirm the reporting period.
- Review the property and category filters.
- Check the displayed totals.
- Select Export or Download where supported.
- Choose the available format.
- Open the exported file.
- Confirm its rows and totals match the displayed report.
- Store the file securely.
Store and share exported reports according to your own financial-access and data-protection procedures.
Review exported information with your own financial records and obtain appropriate professional advice before using it for accounting, tax or legal purposes.
Common financial-report problems
No transactions appear
Remove filters, widen the period and confirm transactions exist in the account.
Rent income is missing
Review unmatched transactions, categories and tenancy connections.
The arrears total looks too high
Check rent matching, partial payments, credits and duplicate rent schedules.
An expense is missing
Review the transaction date, category and property connection.
The total is duplicated
Check imported and manually entered transactions and repeated entries.
A transaction has no property
Open the record and connect it only after confirming the correct property.
The report will not generate
Refresh the page, reduce the reporting period and review financial permissions.
The export differs from the report
Confirm the same dates, filters and newly generated report were used.
The rent and financial report has been created
The next guide explains how to apply report filters, combine date, property, status and category criteria and reset filters when expected records are missing.
Continue to report filters