Prepare a tax report
Organise recorded rental income and property expenses for a selected tax period, review incomplete transactions and export the information for professional accounting or tax review.
Estavo’s tax report organises the financial information recorded in your account. It is not a tax return and does not determine whether an item is allowable, deductible, taxable, capital or revenue in nature.
How the tax report works
Estavo gathers recorded income and expenses connected to the selected properties and date range. The report groups the information using the categories held in the system.
Missing bank transactions, invoices, ownership adjustments or expenses held outside Estavo will not be included automatically.
Before preparing the tax report
- Confirm the required tax or reporting period.
- Review all properties held during the period.
- Check rent payments and other property income.
- Review imported bank transactions.
- Check property expenses and categories.
- Resolve confirmed duplicate transactions.
- Review unmatched and partially matched entries.
- Check supplier refunds and credit notes.
- Review property purchases or disposals separately.
- Confirm supporting invoices and receipts are available.
Estavo categories help organise records but do not determine their correct accounting or tax treatment.
Open the tax-report area
Open Financials
Select Financials from the main Estavo navigation.
Open Reports
Select the financial reporting area.
Select Tax Report
Open the tax-period report configuration page.
Review previous reports
Check whether an earlier report exists for the same period.
Select the tax period
Tax and accounting reporting periods can depend on ownership structure and individual circumstances. Confirm the required dates professionally.
Select the properties to include
- Include properties held during the selected period.
- Review properties purchased part-way through the period.
- Review properties sold or transferred during the period.
- Confirm archived properties are included where relevant.
- Check property ownership records.
- Review jointly owned or separately owned properties.
- Exclude properties unrelated to the report.
- Confirm portfolio-level expenses are handled correctly.
Review rental and property income
Rent received
Review rent transactions recorded during the selected period.
Other property income
Review separately categorised income connected to the properties.
Refunds and credits received
Check supplier refunds and other incoming adjustments.
Unallocated income
Review transactions not yet connected to a property or income category.
- Check duplicate rent payments.
- Review returned or reversed payments.
- Confirm income is connected to the correct property.
- Check transaction dates around the period boundaries.
- Review whether deposits or other funds were incorrectly classified as rent.
Review property expenses
Estavo records the expense and its category. It does not decide whether a cost should be treated as capital, revenue, deductible or otherwise.
Review unmatched and uncategorised entries
- Filter for unmatched incoming transactions.
- Filter for uncategorised expenses.
- Review partially allocated transactions.
- Check portfolio-level expenses.
- Review transactions without a property connection.
- Check missing supplier or payer details.
- Compare uncertain entries with bank records and invoices.
- Leave the entry unresolved where its correct treatment cannot yet be confirmed.
Incorrect categorisation can make the report appear complete while placing the amount in the wrong section.
Check invoices, receipts and other records
- Confirm expense invoices are attached.
- Check receipts are readable and complete.
- Review supplier credit notes.
- Check contractor invoices against maintenance records.
- Retain insurance and professional-service documents.
- Review transaction references against bank records.
- Check ownership and mortgage information separately where relevant.
- Keep files securely and restrict unnecessary access.
Preview the tax-period report
Property financial summary
Selected period and properties
- Review the selected period.
- Confirm the included properties.
- Check the total income.
- Review each expense category.
- Check uncategorised totals.
- Review refunds, credits and reversals.
- Compare totals with source records.
- Confirm no unrelated properties are included.
Export the tax report
Complete the report review
Confirm the period, properties, income, expenses and unresolved entries.
Select Generate or Export
Create the report using the current financial records.
Select the available format
Download PDF, CSV or another supported report format.
Open and verify the file
Check the period, property list and totals.
Store the report securely
Protect the financial and personal information contained in the export.
Provide the report for professional review
The exported report can be supplied alongside invoices, receipts, bank records and other supporting information to an accountant or tax adviser.
Estavo report
Provides the organised income and expense records held in the system.
Source transactions
Provide relevant bank or payment records for comparison.
Invoices and receipts
Retain the supporting documents behind property expenses.
Ownership information
Provide relevant ownership and property information separately where required.
The report organises recorded information. Formal calculations, adjustments, declarations and filing remain the user’s or appointed professional’s responsibility.
Correct an inaccurate tax report
Identify the incorrect figure
Determine which income, expense, property or period is affected.
Open the source record
Review the underlying transaction, expense, allocation or property connection.
Correct the Estavo information
Update the amount, date, category or connection where genuinely inaccurate.
Preview the report again
Confirm the correction appears in the relevant section and total.
Generate a revised export
Create a new report after the underlying records have been corrected.
Correct the source records in Estavo and regenerate the report so the system history and exported totals remain consistent.
Common tax-report problems
A property is missing
Check the property filters, ownership dates and archived-property settings.
Rental income is too low
Review unmatched payments, property connections and transaction dates.
An expense appears twice
Check for imported, manual and maintenance-generated versions of the same expense.
An expense is in the wrong category
Correct the underlying category and generate a new report.
Uncategorised entries remain
Review each transaction against source documents before assigning its property and category.
The report period is incorrect
Check the selected start and end dates and regenerate the report.
A refund has not reduced expenses
Confirm the refund or credit is recorded, dated and linked appropriately.
The export does not reflect a correction
Refresh the report preview and create a new export after saving the source-record change.
The tax-period report is prepared
The next guide explains how to correct or remove a financial transaction while preserving valid property records and balances.
Continue to edit or remove a transaction